For the EHS Manager
Build the OSHA log from live records, not from memory in February.
Safety programs fail in the gap between what happens on the floor and what gets written down. Cortrova puts incident capture, near-miss reporting, JHAs, and training records on the same platform the floor already works in, with unlimited users so every employee can report - and OSHA and EPA reporting draws from live records instead of a year-end reconstruction.
The challenge
- !Incident reports start on paper, get typed in days later, and lose the details that mattered - the shift, the machine state, who saw what - before the investigation even starts
- !Near misses go unreported because the reporting path runs through a supervisor, a form, and a system the employee can't log into
- !Training and certification records live in a spreadsheet only you maintain, and an expired forklift cert is discovered by the auditor - or by the incident
- !Building the OSHA 300 log means reconstructing the year from emails, first-aid logs, and memory, and every entry is a judgment call you're making months after the fact
How Cortrova answers
- ✓Incident capture at the point of the event: any employee logs an incident from the floor, and it lands with the work order, equipment, and shift context already attached - because safety runs on the same data model as production
- ✓Near-miss reporting that people actually use: unlimited users means every employee has an account, so reporting a near miss takes a minute at the nearest terminal instead of finding a supervisor with a form
- ✓JHAs and permits live where the work is dispatched: the hazard analysis attaches to the job and the work center, so it's in front of the operator at the operation - not in a binder in your office
- ✓Training and certification tracking with expiration alerts, so a lapsing cert surfaces weeks ahead as a scheduling problem instead of afterward as a violation
- ✓OSHA and EPA reporting builds from records captured as events happened, with a 100% audit trail - and predictive signals correlate incidents, near misses, and floor conditions to flag where the next one is brewing
A day on the platform
EHS when the floor reports to you in real time.
You can't be everywhere, and the paper system quietly depends on you being everywhere. When capture happens at the point of the event by the people who were there, your day shifts from collecting records to acting on them.
Morning - the safety state of the floor
Overnight incidents and near misses, open corrective actions by due date, certs expiring in the next 60 days, and any work center with a hazard flag - one screen, no binder audit.
A near miss becomes a fix
An operator logs a near miss at the station. It arrives with equipment, job, and shift context attached, feeds the corrective action workflow, and joins the pattern analysis - instead of surviving as a hallway comment that never made it to paper.
The JHA meets the job
A maintenance work order on the hydraulic press carries its JHA and lockout-tagout requirements into the dispatch. The tech confirms the controls at the point of work, and the confirmation is on the record.
Recordkeeping that keeps itself
Recordable determinations happen when the incident is fresh, with the evidence attached. When reporting season arrives, the log is a review of records that accumulated all year - not an act of reconstruction.
How it works
Adopting For the EHS Manager.
Weeks 1-2: map your program
Discovery covers your incident classifications, JHA library, permit-to-work rules, training matrix, and the OSHA and EPA reporting you're on the hook for. The workflows get configured to your program, not a generic template.
Weeks 2-4: migrate the safety record
Incident history, open corrective actions, training and certification records, and your JHA library move in, so trends carry forward and no open action falls through the cutover.
Weeks 4-6: put everyone on the system
This is where unlimited users changes the program: training covers every employee, because every employee can report. Reporting an incident or a near miss becomes something anyone can do in a minute, and participation follows.
Weeks 6-8: validated go-live
Go-live validates that incidents route correctly, cert expirations alert the right people, and reports generate from live records. Most manufacturers complete the five-phase deployment in a typical 4-8 weeks.
FAQ
Questions, answered.
How does Cortrova handle OSHA 300, 300A, and 301 recordkeeping?
Incidents are captured as they happen with the context attached - employee, location, equipment, injury classification - and recordable determinations are made on the live record with the evidence in hand. The logs and annual summary build from those records, and Cortrova supports OSHA reporting requirements with a 100% audit trail on every entry and change, so you can defend any line months later.
Does every employee really get access?
Yes - pricing is a flat annual rate with unlimited users and no per-seat licensing, and for EHS that's the whole ballgame. Near-miss reporting lives or dies on friction: if reporting requires finding a supervisor or borrowing a login, the near misses stop arriving and your leading indicators go dark. When anyone can report from the floor in a minute, you see the precursors instead of just the incidents.
What are the predictive safety signals actually doing?
Cortrova's embedded AI agents correlate what's already in the data model: incident and near-miss patterns by area and shift, overdue training, maintenance state of the equipment involved, and production conditions like overtime load. Because safety shares a platform with production and maintenance, those correlations exist without a data integration project - and the output is a flag on where risk is concentrating, ranked so you act on the worst first. Every agent action passes a seven-stage governance pipeline and lands in the audit log.
Can Cortrova support EPA and environmental reporting too?
Yes - the safety module's 47 features cover environmental incident capture and the records that EPA reporting draws on, alongside the OSHA workflows. Cortrova supports EPA reporting requirements the same way it supports OSHA: capture at the event, live records year-round, and reports built from the record instead of reconstructed for the deadline.
Get started
See Cortrova through the ehs manager's screen.
We'll tailor a demo to your role, your KPIs, and your operation.